Senior Merchandiser - Bulk - MAS Intimates Ratmalana

MAS Intimates, the largest division of MAS Holdings, provides design and manufacturing solutions for leading global lingerie brands. With design hubs in Hong Kong, London, and Sri Lanka, and manufacturing facilities across Sri Lanka, Bangladesh, India, Indonesia, and Kenya, it offers a diverse product portfolio, including bras, briefs, shapewear, performance wear, sleepwear, and wearable tech. Intimates’ customers include Victoria’s Secret, Gap, and Calvin Klein. The division's innovation teams collaborate with universities and experts to deliver consumer-driven, technology-led solutions. 

Embark on a journey of change with MAS, by joining the MAS Intimates, Rathmalana team as Senior Merchandiser – Bulk to work in collaboration with Merchandisers and cross functional teams to confirm a smooth flow of functions within the unit by ensuring continuous availability of raw material to facilitate planned production process and optimum capacity utilization to meet customer requirements with minimum write-offs thereby supporting the achievement of overall business objectives

Key Responsibilities:

Work in collaboration with the Merchandisers to follow up and ensure timely completion of all key activities predetermined in the customer calendar, and prepare detailed plans pertaining to all the subsequent activities with internal teams in order to fulfil the customer expectation within the required delivery date

Take responsibility for effective inventory management of raw material, attend to timely payments to suppliers and provide up-to-date information on all related matters for an efficient decision-making process to minimise write-offs. offs

Maintaining superior levels of communication with the customer by:

• Providing updates in regard to order/liability confirmation
• Preparing an accurate customer-related raw material progress chart
• Sharing information acquired with internal teams and customers where appropriate

Ensure availability of adequate raw material stock, manage inventory, provide accurate, timely & complete data on procurement and follow up on all payments to suppliers

Build and maintain strong relationships with suppliers whilst demonstrating the ability to effectively negotiate the best price to ensure procurement of raw material is delivered to the required quality and quantity, at the most competitive terms in a timely manner

Diligently follow up and ensure timely and accurate raw material availability by administrating and executing the following related activities to 

expectations within the stipulated timeframe:

• BOM Creation
• PO Creation/ Portal release
• PI Confirmation (Performa Invoice)/ Portal Acceptance
• Follow bulk colour approvals in order to ensure RM is available on time to start production (bulk submission- shipment samples)
• Coordinate and confirm Raw Material Inhouse dates with suppliers and Production Planning teams to ensure all parties are aware of any changes/ details
• Bringing in Bulk Materials for Red Tag/bulk Purple Seal Sampling
• Work in collaboration with the cross-functional team and external parties to bring Raw Material for factory integration on time
• Follow up / escalate any issues related to supply with the production facilities and liaise with respective teams to address issues promptly in order to achieve on-time delivery & order fulfilment as planned
• Report creation and weekly order tracking, and follow up on production status. E.g., Sales forecasting- monthly reports, sales variance reports, OTD and PSR/OTR(customer)

Proactively seek to follow up on key activities and take initiatives to resolve current and unforeseen issues, whilst implementing an accurate and detailed time & action plan and regularly updating/ sharing relevant information with respective stakeholders

Act as the key point of contact in addressing all escalated production-related issues, by demonstrating depth and breadth of knowledge, understanding of customer expectations and ability to connect with the right technical personnel in a timely manner to minimize the loss

Support the team in consolidating and managing raw material arrivals in line with planned requirements / manage and analyses stock levels (Dummy and Liability stock) to meet factory service requirements with the proper maintenance and monitoring of write-offs and liabilities across the account

Assist the team with the shipping arrangements and act as a guide to ensure that all related documentation is in adherence to specific requirements and is completed in a timely manner

Participate/ take lead in the supplier evaluation process, obtain and analyse relevant information so as to identify and evaluate suppliers on performance in order to ensure suppliers maintain the highest quality of service and support the team to achieve the delivery timeframes and set objectives

Drive and identify new projects/ initiatives for the unit whilst working in collaboration team to delivery on set project initiatives in order to ensure continuous performance, agility, and excellence among the unit and organization as a whole

Qualifications, Experience, Skills and Competencies:

• 3-4 years of relevant work experience
• MBA/ Degree/ Management qualification in a relevant field, Professional - Fully Qualified
• Excellent customer relationship management skills, Excellent Group/Team dynamics
• Build and maintain relationships with cross-functional teams Excellent communication skills
• Ability to plan and be flexible to adapt to change Ability to negotiate and influence
• Demonstrate passion for excellence decision-making and analytical skills