Coordinator – Administration & Guest Relations
World Vision Lanka
Colombo

Job Location: Colombo, Western Province, Sri Lanka
Job Profile
 
The Coordinator – Administration & Guest Relations is responsible to monitor and coordinate all business Air Travel/Visa arrangements of the organization, perform the day to day processing of accounts payable requests of procurement, monitoring of all utility bill settlements, coordinating all lease/ rent agreements & administration related information availability for management needs.
 
Major Responsibilities
 

• Being the focal person to monitor and coordinate all business guest visits and air travel arrangements of the organization
• Co-ordinate with Admin Assistants & Receptionist for housing appropriate office arrangements, availability of office/ utility supplies, event arrangements/ support to ensure proper and effective work-floor setup
• Overseeing the supply of all utility and outsourced services at World Vision Lanka (WVL) National Office.
• Liaise internally with all offices and relevant managers to renew the lease agreement and/ or enter into new agreements for new premises and maintaining them with due care
• Discharge of duties at the reception/ front office when necessary
• Have regular discussions with subordinates to appreciate, encourage and to provide the support they need to carry on their day to day duties

 
Required qualifications, experience & competencies
 

• At least 3 years experiences in site-supervision of construction related or other civil 4-5 years’ work experience in an administration role
• Knowledge of office systems, including experience with computer applications (e.g. word processing, spread sheet, database management) required
• Excellent interpersonal skills and ability to manage small teams
• Diploma or Professional qualification in the relevant field from a recognized institute or university preferably with training/ practical experience in a vibrant commercial environment
• Knowledge and experience on VISA & Air Travel process is an advantage
• Excellent communication skills – written and oral (English is essential/ Trilingual is an added advantage)
• Excellent analytical skills
• Self-motivated, capable of working without direct supervision

 
Only shortlisted candidates will be notified.