Account Cum Admin Support
Envoy Ortus
Colombo

Account Cum Admin Support at Envoy Ortus

Applications are invited for all candidates to fill the Account Cum Admin Support Job Opening at Envoy Ortus

Closing Date : 23/12/2021

Duties and Responsibilities

• Administrative and Documentation Tasks            
• Floors and other common area visits and inspections
• Follow up on Snags and risk updates
• Follow up daily issues and rectification
• DMR recordings and based on that Preparing Weekly report to share with the council
• Assisting in Preparation of MMR/QBR/ABR
• Maintaining stationary, MEP and welfare inventory
• Compliance check for vender partners
• Scheduling onsite vendor meeting and assisting in conducting vendor meetings
• Scheduling vendor training according to a calendar
• Taking down notes and preparing of draft minutes of Monthly Meetings and Annual General Meeting (AGM) and Emergency General Meetings (EGM)
• Preparing sheet of monthly water/ceb readings
• Documentation management
• Requesting quotations for Queens Court whenever required
• Acting manager role and Attending to other emergency work immediately
• Responsible for effective communication with house owners and council including preparation of General Notices and other documents
• Supervision of maintenance, Housekeeping and security works as second in command
• Special meetings with vendors
• Preparing the yearly planner and following up on it
• Preparation of vendor / client contact list including emergency contact list
• residents' complaints management system handling
• Incident reporting

 
Accounting Tasks            

• Petty cash maintenance and recoding
• Preparing account sheets to pass consulting
• Handling of revenue and settlements from condominium owners and others, issuing receipts & cheque deposit arrangements
• Preparing and sending Invoice trackers
• Preparing ad hoc cost sheets
• Checking invoices of vendors and suppliers prior to submission for approval
• Processing of all vendor payment including client interaction and statutory compliances.
• Preparation and maintenance of separate receipts and payments registers
• Preparation of Payment Vouchers and Cheques, after checking all supporting documents and getting approval &sign for payment

 
Other ad hoc tasks          

• Other tasks that assigned by Property Manager and the Operations Manager

Apply now : https://bit.ly/3xic6Ki